How To Makeover a Middle School Syllabus Using Canva

Putting Paper to Work

Canva Syllabus

Please note: This post is not sponsored in any way by Canva or I just like the program that much.

The fall inevitably brings about the desire and need to change and update your course syllabus. I have been reflective this summer in trying to make all activities and handouts in my room purposeful and intentional. The syllabus is no different because it should be the means to an end in the method of communication regarding basic rules of the classroom. 

Common Mistakes 

However, some common mistakes happen when handing out a syllabus. Here are the top five non-intentional ways to use a syllabus that I have done in the past seven years. 

Mistake #1: You don't get your syllabus signed by students and/or families. When I first started, I didn't have any form of accountability on my end for making sure that both parents/guardians and students acknowledge they have read the syllabus. I added this in and then I automatically had another checkbox on my end for when working with parents regarding communication. You didn't know my email? Did you see the syllabus? CHECK. You didn't know I don't take work a week after the due date? CHECK. Need the Remind App information? Need to know the grade breakdown? Need directions for google classroom? CHECK. CHECK. CHECK. 

Mistake #2: You read the syllabus to them in class or don't read it at all. I never experienced activities with the syllabus in my education, and I don't hear often the activities that other educators do with their syllabi. However, I have heard more and more about "syllabus scavenger hunts" and stations that involve looking over the syllabus. This hits one of my summer criteria of making students more involved in their education, and also getting the students talking about the course. I am moving to this practice this year.  The "hope and pray method" that educators use to get new information to students simply does not work. I am banishing reading my syllabus to students out loud or expecting them to read it on their own without a form of accountability. 

Mistake #3: You ask for the syllabus back. You don't have a copy for students to keep. This is a big one that I have done for years. I get my syllabus signed, but don't offer a tear-off portion or a way to keep the syllabus. I want that information readily available to my families. They should keep it. Instead, I am moving to a tear-off page that has signatures for my records, and also gives me vital information (see the picture below).

Mistake #4: You don't reference the syllabus again for a long time. Particularly, in the first few months of school I like to talk about the syllabus a lot. I suspect that even though I did this I still had students who didn't understand that pesky pie chart that explained how I calculated their grades. This was just one aspect of the syllabus. Grades and percentages, especially at the middle school level, require teachers to break down this information in a user-friendly manner. Understanding that the writing workshop is 30% of their grade is critical for buy-in and participation, but it also creates an atmosphere of honesty and transparency.

Mistake #5: Your syllabus looks boring. It is text heavy and does not attract the eye. It uses no graphics, no charts, and it has no detail. 

Regarding mistake #5, many districts assign the template for you in terms of font, programming, etc. While this makes my heart heavy, you can still reflect on said boring syllabus with mistakes #1-4. If you are allowed to change up how your syllabus looks and you aren't doing anything about it, I would like to offer you a potential solution. 


Cue Canva. Canva is a browser-based program that offers document design in an accessible way. They offer a free and paid version, and I have tried both. The free version offers a ton of options for making a fun syllabus that allows you to 1.) spend no money and 2.) engage students.  I have used many programs over the past few years attempting to make all of my design documents look better, and I have not found one better than Canva. The main benefits of Canva over competitors (yes, including word or google docs) are the following:

  • Ease of the drag and drop function

  • Ease of saving as a PDF (some programs you have to save as an image and then move it over to make it into a document that actually prints...I spent 4 hours on this one year)

  • Variety of graphics and fonts available that are free

  • Variety of pictures that are free to use

  • Accessible database that keeps your information

  • It's free (the paid version is amazing...but not needed for teachers per say)

All of the points above highlight positives of using Canva, but also highlight the negatives of using other platforms. Here are some of my old syllabi from the same prep that I have handed out:

2013-2014 Syllabus: Used Word (or similar Google Doc/word processing program)

2016-2017 Syllabus: Used a similar program to Canva, but not as user friendly

2017-2018 Syllabus: Used Canva. Took me an hour from start to download to create

Basic Canva Directions

  1. Create/Sign Up for a Canva Account

  2. Click the Create-A-Design button

  3. Scroll down to the documents category

  4. I really like the Letterhead template or the Resume template, but you can try others. Just make sure the size is 8 1/2 X 11.

  5. Start designing!

  6. When you are done, you can download the PDF to print right away.

There are a lot of great resources out there regarding what content to put in your syllabus. I really love the Cult of Pedagogy's post regarding How to Make a Syllabus (and pretty much all of her content). I also use this as a way to make my field trip lists, honor roll flyers, and any class newsletters that I send home. I am also going to jazz up my interdisciplinary team letter this year. Either way, happy syllabus designing! Feel free to tag me at @writingmindset on Twitter or Instagram with any before and afters. 

Writing Mindset Reflection: How can educators use their syllabi as a way to engage students? What common mistakes do you see teachers doing when they hand out a course syllabus at the secondary level?